Front Office Administrator

Location Central
Discipline: Operations, Administrative & Clerical
Job type: Full Time
Salary: €20,000 - €24,000
Job ref: 590
Published: 8 days ago

Our client, a well-known and respected Law firm in Malta, is currently looking to recruit a Front Office Administrator to join their growing team.

Responsibilities:

  • Opening and closing of the office.
  • Handling of documents to be sent by the courier.
  • Handling of all outbound/registered and inbound post.
  • Assist walk-in clients.
  • Answering calls and assisting with client queries.
  • Handling meetings calendar.
  • Preparing Board and meeting rooms before every scheduled meeting.
  • Assisting the Teams with scanning and naming of documents, photocopying, filing and general upkeep of files and records.
  • Assisting the Teams with daily administration of companies.
  • Assisting the Teams with various corporate transactions, including drafting of documentation and liaising with relevant parties/authorities, coordinating signing of documents internally and externally.
  • Assisting the Teams with preparation and submission of various filings.
  • Liaising with lawyers, accountants, auditors and other service providers or authorities on behalf of the Team and the clients.
  • Any other administrative tasks as may be assigned by the Teams or management.

 

Requirements:

  • Experience in a similar post would be regarded as an asset and applicants must be willing to learn and have a "can do" approach.
  • Have an excellent command of written and spoken English with great telephone manner.
  • Proficiency in Microsoft Office products.
  • Great attention to detail and highly organised, proactive individual, capable of working on your own initiative whilst being a dedicated team player.
  • Academic qualification is considered an asset.