Responsibilities:
- Managing incoming and outgoing correspondence
- Maintaining Information Management Systems
- Updating both computerized and paper-based records
- Organizing events such as workshops, seminars, and training courses
- Providing general administrative support to section staff, as required
- Handling document management, including data entry, scanning, and filing
- Screening and appropriately handling telephone calls and inquiries
- Liaising with the Corporate Services Section, particularly regarding staff travel arrangements
- Contributing to the development of standard operating procedures and ensuring adherence
- Performing any other duties assigned by the Director, Deputy Director, Head, Senior Manager, or Manager
Requirements:
- Possession of a School Leaving Certificate with at least 5 years' experience, OR an MQF Level 4 qualification with at least 2 years' relevant work experience.
- Preference may be given to candidates with a qualification in administrative or secretarial duties, or demonstrated experience in a similar role.
- Ability to communicate effectively in both Maltese and English.
- Flexibility to work after regular hours to meet deadlines.