People & Culture - Assistant Manager

Location Central Region
Discipline: Accounting & Professional Services, Human Resources
Job type: Full Time
Salary: €35,000 - € 45,000
Job ref: 1044
Published: March 11 2026

AIMS International is assisting one of our clients, a well-established CSP in Malta, in recruiting a People & Culture - Assistant Manager.

Reporting to the P&C Manager, the P&C Assistant Manager shall support the People & Culture (P&C) function by providing operational and advisory assistance across multiple HR disciplines. The role acts as a key point of contact for assigned internal departments, helping to deliver consistent HR services in employee relations, performance management, talent acquisition, talent management, compensation & benefits, and general HR administration.

Responsibilities:

  • 1. Employee Relations 

    • Provide support to employees and managers on HR queries, policies, and procedures 

    • Assist in documenting and addressing employee relations matters 

    • Handling employee concerns, disciplinary cases, and grievance procedures 

    • Help maintain positive employee engagement through timely follow-ups 

  • 2. Performance Management 

    • Support the coordination of probation reviews, mid-year reviews, and annual performance cycles 

    • Assist line managers in understanding performance management tools and timelines 

    • Monitor completion rates and follow-up actions to ensure process consistency and compliance 

    • Contribute to performance-related documentation and tracking performance plans  

  • 3. Talent Acquisition 

    • Assist in managing the end-to-end recruitment process for assigned roles, including job posting, shortlisting, interviewing coordination, and feedback management with support from the P&C Executive. 

    • Collaborate with hiring managers to ensure timely and structured hiring decisions 

    • Contribute to onboarding plans to ensure smooth integration for new employees 

  • 4. Talent Management 

    • Assist in the creation, coordination, and follow-up of individual and departmental training plans 

    • Maintain records of employee training activities, including attendance, completion, and budget tracking 

    • Monitor learning progress and follow up with employees and managers to support continuous development 

  • 5. Compensation & Benefits 

    • Assist in compiling salary benchmarking data

    • Support payroll inputs by ensuring timely and accurate submission of HR changes

    • Provide assistance to employees regarding benefits, leave entitlements, and HR policies

    • Maintain up-to-date employee records relevant to compensation and benefits6.

  • 6. General HR Administration •

    • Maintain accurate employee data within HR systems and archives

    • Prepare HR reports, trackers, and documentation as required

    • Support policy updates, HR audits, and compliance checks

    • Assist with ad-hoc HR projects and internal initiatives

    • Support with any ad hoc requested by the P&C Manager


Requirements:

  • Minimum MQF level 6 in relevant subject matters

  • Have at least 5 years’ experience in HR

  • Strong command of business English both written & verbal

Benefits: 

  • Health Insurance. 

  • Continuous Professional and Personal growth through our Learning & Development team and participation in international milestone programmes. 

  • Family Friendly Measures – Work-life balance. 

  • Flexible working hours. 

  • Working in a multi-cultural environment. 

  • Recognition and Career Progression. 

  • Wellbeing Allowance, which increases on a yearly basis.  

  • Open door policy. 

  • Firmwide social activities. 

  • Gym and wellness memberships at discounted rates.  

  • Hotel accommodation at discounted rates. 

  • Tuition support on courses related to the job, and study leave.  

  • Performance Appraisals held twice yearly. 

  • Induction Meetings and buddy system. 

  • Donate as you earn.