Responsibilities:
- Managing a number of client portfolios, cultivating and maintaining relationships with the company’s clients, promptly addressing their queries and requests.
- Performing general corporate administration duties and assisting with compliance matters, such as the collection of due diligence conducted as part of our know your client (KYC) procedures.
- Drafting corporate documents for review and arranging for their execution and filing.
- Preparing and submitting requisite documentation to authorities for company registrations and managing structural changes within existing companies (e.g., share transfers, directorial changes).
- Ensuring compliance with deadlines for filing annual returns, annual BO confirmations, and other statutory forms.
- Maintaining accurate company registers.
- Assisting clients with the opening of bank accounts and liaising with banks and financial institutions;
- Attending client meetings and providing administrative support as necessary.
- Liaising with other departments within the company to streamline operations and ensure seamless service delivery.
- Liaising with the Malta Financial Services Authority, Malta Business Registry and other relevant authorities.
Requirements:
- Minimum of 2 years' experience in a corporate administration role in Malta.
- Excellent verbal and written communication skills in English; proficiency in other languages is advantageous.
- Sound knowledge of relevant statutory laws, regulations and compliance procedures.
- Strong proficiency in Microsoft Office tools.
- Ability to thrive in a fast-paced work environment while managing multiple tasks efficiently.
- Demonstrated commitment to maintaining confidentiality, integrity, responsibility, and professionalism.
Benefits:
- A flexible, hybrid work schedule (three days in-office and two days remotely per week);
- Health insurance;
- Regular team-building activities and social events;
- Health and Wellness Benefits – a fully paid, unlimited, on-site gym membership or an annual Health and Wellness cash allowance.
- Free underground parking;
- Competitive salaries, performance bonuses and regular appraisals;
- Opportunities for development, growth and advancement within the company;
- Opportunities to attend seminars, conferences, networking and training events, fully-paid for by the company;
- Exposure to working with international clients involved in a wide array of industries.
- Ultra-modern, luxury offices with panoramic views;
- Coffee, fruit and breakfast snacks;
- An agile, vibrant, and multicultural company!