Our client, a reputable CSP, is seeking a highly organised and proactive Receptionist & Office Coordinator to join their team. The ideal candidate will be responsible for overseeing front-office operations, providing administrative support across various departments, and ensuring the smooth day-to-day running of the office.
Responsibilities:
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Handle incoming calls, emails, and visitor coordination
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Manage office supplies, stationery, groceries, and general orders
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Filing, scanning, and document management
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Maintain organised company records and databases
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Manage bookings and rentals of office spaces and lecture rooms, including client viewings and related coordination
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Process work permit applications and related documentation
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Provide audit and accounts administrative support
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Coordinate projects, company events, and internal meetings
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Assist with basic marketing and social media coordination
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Coordinate company announcements, newsletters, and promotional material
Additional Responsibilities:
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Liaise with suppliers, clients, and external authorities
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Assist management with ad hoc administrative tasks
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Support onboarding of new employees and HR administration
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Monitor and maintain office health & safety documentation
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Coordinate travel bookings, appointments, and schedules when required
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Ensure confidentiality and proper handling of sensitive information
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Support business compliance and regulatory administration.
Requirements:
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Excellent command of English and Maltese
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Italian language knowledge will be considered an asset
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Valid driving license is required
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Strong organisational and multitasking skills
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Professional and presentable demeanour
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Good communication and interpersonal skills
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Proficiency in Microsoft Office and general office systems
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Ability to work independently and take initiative