Responsibilities:
- Coordinate onboarding processes for new employees, ensuring documentation, contracts, and system access are completed before commencement.
- Prepare employment contracts, offer letters, and associated documentation.
- Monitor probation periods and support managers in the process.
- Manage offboarding processes, ensuring completion of documentation and communication with stakeholders.
- Support recruitment processes, including job postings, candidate communication, and interview coordination.
- Assist managers throughout the recruitment process, ensuring a smooth candidate experience.
- Act as a point of contact for employee queries, providing guidance on HR policies and procedures.
- Support and contribute to the handling of employee relations matters, including performance management and disciplinary processes, ensuring consistency and alignment with HR policies.
- Assist in preparing documentation and participate in meetings related to employee relations cases.
- Provide guidance to managers on the application of HR policies and procedures, escalating complex matters where appropriate.
- Maintain accurate, up-to-date, and confidential employee records in line with GDPR and School policies.
- Ensure HR documentation is complete, accurate, and audit-ready.
- Prepare and submit documentation required by local authorities within established deadlines.
- Support annual administrative processes such as teacher warrants and NoE applications.
- Liaise with internal departments (Finance, IT, Wellbeing) to support HR processes.
- Support processes related to the employment of international staff, including documentation for work permits and registrations.
- Assist in ensuring compliance with relevant regulations and timelines.
- Contribute to the implementation and continuous improvement of HR processes and procedures.
- Support consistency and best practice across HR operations.
- Apply a working knowledge of Maltese employment legislation in day-to-day HR activities, with guidance from the Head of HR where required.
- Exercise sound judgement in day-to-day HR matters within established guidelines.
- Build positive working relationships with staff and managers.
- Provide support to the Head of HR on HR initiatives and projects.
- Contribute to the effective running of the HR function.
- Support the ethos and values of the school in all interactions.
- Bachelor’s Degree in Human Resources, Business Administration, Psychology, or a related field.
- Minimum of 2-3 years’ experience in an HR or recruitment role.
- Candidates must be eligible to work in Malta and the European Union at the time of application.
- Experience within an international organisation is considered an asset.