Responsibilities
- Prepare and issue tuition, ASA (After School Activities) and other student-related invoices in line with approved fee structures.
- Maintain accurate debtor accounts for all students.
- Record and correctly allocate all incoming payments.
- Monitor outstanding balances and follow up where required.
- Follow up outstanding balances in line with school finance policy.
- Communicate with parents regarding invoices, balances and payments.
- Provide statements of account as required.
- Escalate overdue balances where necessary.
- Prepare debtor and ageing reports.
- Support tracking of unpaid fees and cashflow forecasting.
- Provide data for budgeting and management reporting.
- Produce weekly negative reports.
- Monitor all payment channels (bank transfers, gateways, online systems, website payments).
- Ensure accurate and timely recording of payments.
- Investigate discrepancies or unmatched transactions.
- Perform reconciliations across payment platforms, bank and finance systems.
- Liaise with Admissions regarding applicant payments.
- Prepare and maintain data for tax rebate submissions.
- Verify parent and student information.
- Support corrections and queries from Government authorities.
- Maintain the Master Student Registrar.
- Provide accurate data for audit, reporting and Board requirements.
- Ensure records are complete and properly filed.
- Maintain documentation for all financial transactions.
- Support audit and compliance processes.
- Assist the Finance team with ad hoc duties as required.
Requirements
- Minimum of 2 years’ experience in an accounting, finance or similar administrative role.
- A-Level standard of education, preferably in Accounting, Business or a related field.
- ACCA currently in progress (preferred).
- Strong attention to detail and accuracy.
- Good Excel skills.
- Ability to handle confidential information.
- Strong communication skills with parents and staff.
- Ability to work under pressure and meet deadlines.
- Experience with finance or school systems preferred.
- Familiarity with Google Workspace and cloud services (desirable).