How to Write a Resignation Letter

How to Write a Resignation Letter

about 1 year ago

You found a new job with AIMS Malta, and now you’re looking to leave your current job but not sure how to do it professionally. Writing a great resignation letter is essential for ensuring that you make the best impression on your boss and colleagues. In this blog post, we will provide tips and advice on crafting an effective resignation letter that expresses your gratitude for the opportunity while also conveying your intention of leaving in a polite manner.

What is a resignation?

A resignation letter is a formal document that notifies your employer of your intent to leave the company. It should include details such as when you plan to leave, why you are leaving, and what kind of notice period you will be providing (if any). Although resignations don’t require a specific format or length, it’s best practice to keep them brief and professional. It’s important for employers and employees alike that the departing employee leaves on good terms. A great resignation letter can help make sure this happens by expressing gratitude for the opportunity while also presenting an intention to move on in polite terms. Writing an effective resignation letter will also ensure that there is no confusion about when or why you are leaving so that everyone can move forward without any misunderstandings.


How to write a resignation letter

It is essential to submit a formal letter of resignation when leaving your current position. This document should include the necessary information, without having to be excessively lengthy.

Your resignation letter should be limited to one page and comprise the following details:

- A clear statement about your intent to leave the job

- Your official staff role at the company

- Your last day of work

- Gratitude for being hired by the employer

- An optional highlight of your experience while employed

- An offer to provide training or assistance in finding a replacement (optional)

- Wishes for the continued success of the business

- Contact information so that you may stay in touch.


Resignation letter example

If you’re unsure about what to say and how to write a resignation letter, use this template as an example.

Dear [Boss],

It is with regret that I hereby tender my resignation from my position of [position] at [employer]. My last day with this organization will be on [date], and I am grateful for the opportunity to have worked here.

I appreciate the experience I have gained throughout this role and am confident in my abilities thanks to the trust placed in me by you and your team. Should it be necessary, I offer my assistance in training a replacement over the coming weeks.

Finally, while regrettable that our time together must come to an end, I wish nothing but success for the organization's future endeavors. If needed, please do not hesitate to contact me at [contact info]. Again, thank you for having provided me with this experience.


[Your Name]


It’s likely that at some point in your career, you’ll have to write a resignation letter. Hopefully, it will be because you found a new role somewhere else. Do you want that opportunity to come soon rather than later? Check out our AIMS International Malta list of available JOBS. You’ll be writing a resignation letter before you know it.

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